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HIPAA compliant medical transcription, Medical Transcription company, Transcribing services
 
HIPAA Security
HIPAA compliant medical transcription, Medical Transcription company, Transcribing servicesOur digital medical transcription document processing is 100% HIPAA compliant.  We as medical transcription service providers abide by the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and handle patient records with utmost confidentiality.  As medical record handling is very sensitive, we use the highest level of encryption system.

We at our medical transcription company safeguard the stored medical data in a very secure server to which access is only through valid user name and password, next level of access to encrypted files can be made only by authorized admin with password and personal identification number.  We have detailed procedures and systems to ensure that, protected Health Information (PHI) is used and disclosed in accordance with HIPAA rules and regulations.

The following is a partial list of the rules and regulations that we strictly adhere to:
  • Voice files and data transmissions are transferred over a secure internet connection employing the latest encryption technologies
  • Our Medical Transcription Service has full management control of its transcription facility.
  • Our Medical Transcription Company does NOT subcontract.
  • Each employee must pass through security as they enter and leave the building so they cannot bring patient information in nor take it out of the building.
  • Medical transcriptionists process dictations and reports on workstations that are connected to our Medical Transcription Company’s private network. The workstations have no floppy drives, cd drives or USB ports so they cannot download, transmit or print out any information.  Any recordable media is strictly prohibited within the facility.
  • All our Medical Transcription Service employees are required to sign a confidentiality agreement.
  • Our computer systems have active security, monitored 24 hours a day, 7 days a week, with automated and real time network intrusion detection.
  • Emergency Contingency plans are in effect to facilitate continuity of operations.
We as medical transcription service providers transmit data only through 128-bit data encryption.  Internet Security is ensured through firewall.  We ensure that all client information is kept secure and confidential at all times and compliant with HIPAA regulations.  Our medical transcription company has taken full responsibility for implementing the procedures to comply with HIPAA and safeguard the medical records.
 
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